Policies

General Behaviour

Behaviour, which is not in the nature of Scouting or Guiding, will not be tolerated; any actions which bring the reputation of SSAGO, SAGGA, The Scouts or Girlguiding UK into disrepute will be dealt with by the National SSAGO Executive.

Campfire Guidelines

At the main campfire circle:

Only songs of a suitable nature for youth members of both Scouting and Guiding may be sung at the campfire.

At the late night campfires on the activity field:

Before the hour of midnight, only songs of a suitable nature for youth members of both Scouting and Guiding may be sung at the campfire.

After midnight, songs which may be deemed offensive might be sung. It is therefore recommended that if you do not feel comfortable in such an environment, that you remove yourself from it when advised.

Alcohol

SSAGO operates no official alcohol policy; however, where our members drink we encourage them to do so sensibly, and for clubs to adopt a rational approach to drinking. We actively encourage the membership to monitor and police itself in terms of what is acceptable and unacceptable drinking behaviour.

Alcohol is NOT an excuse for poor behaviour, inappropriate behaviour propagated under the effects of alcohol will not be more favourably viewed, than acts committed when sober. Nobody under the age of 18 must consume alcohol whilst participating in any activity under the banner of SSAGO, SAGGA, Scouting or Guiding. Anybody who does will be breaking the law and so appropriate action will be taken.

Anybody found to be supplying alcohol to a person under the age of 18 is also breaking the law and will have appropriate action taken against them.

At Amalgam, alcohol must only be consumed on the activity field. Please avoid bringing glass and be respectful of other users of the site when returning to your accommodation.

Illegal Substances

The use of illegal substances of any kind will not be tolerated by SSAGO. The police shall be called immediately and a lifetime ban from SSAGO will automatically occur. Additionally, the member/s involved will have their name/s passed to The Scout Association and Girlguiding UK, and their University.

Photography

Amalgam is a large-scale event where the volume of attendees is high, and the event is spread over a large area. There will be video, photography and audio being recorded during the event to help promote Scouting, Guiding, SAGGA and SSAGO as a whole.

By participating in this event you grant SSAGO and SAGGA full rights to use this media and any reproductions or adaptations for these purposes and in line with The Scouts and SSAGO policy. If you do not wish to be photographed please contact the organisers.

Covid-19

We ask that you do not attend Amalgam knowing that you have Covid-19. Please contact the Amalgam committee as soon as possible to inform them if you are not attending for this reason. Refunds will be assessed on a case-by-case basis. If you contract Covid-19 within seven days of the event, please inform the organisers so that other attendees can be made aware.

Payment Policy

All payments must be made within a week of starting your booking or before any price increases. These measures help us to plan the best event by avoiding last minute cancellations and also allows us to open up activity spaces for other attendees. If you have not paid by this deadline, your booking may be cancelled. If your booking is cancelled before the end of the final booking phase you are welcome to book on again. All payments are non-refundable; if you wish to take out your own insurance policy you are welcome to do so.

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Inclusion

It's the responsibility of all to act as role models by celebrating diversity and creating an environment in which all members can enjoy safe, inclusive Scouting and Guiding.

Participants

Amalgam is an event run for The Student Scout and Guide Organisation and Scout and Guide Graduate Association. These organisations are part of a worldwide educational youth movement and the values which underpin and inspire their work are embodied in the Scout and Guide Promises and Laws.

Within this framework, the organisations are committed to equality of opportunity for all.

Accordingly, no person should receive less favourable treatment on the basis of, nor suffer disadvantage, harassment or discrimination by reason of Protected Characteristics :

• Class or socio-economic status
• ethnic or national origin, nationality (or statelessness) or race
• gender (including gender reassignment)
• marital or civil partnership status
• sexual orientation
• disability
• political belief
• pregnancy and maternity
• religion, belief or faith (including the absence of religion, belief or faith)
• sex
• age

Amalgam, as part of SSAGO and SAGGA, opposes all forms of prejudice and discrimination, including ableism, racism, sexism, homophobia, biphobia and transphobia. All SSAGO and SAGGA Groups, and Indie Members have a duty to comply with relevant equalities legislation. In line with our commitment to the Equal Opportunities Policy, trans people are able to use the toilets or facilities of the gender they identify as.

Reasonable Adjustments

All volunteers will make reasonable adjustments where possible to support all people with disabilities to access Amalgam. Reasonable adjustments means actions to enable people with disabilities to access Amalgam activities, as far as reasonably possible, to the same level as people without disabilities. This should involve working in partnership with the individual, to identify needs and support strategies. The overriding considerations shall be the safety and security of everyone.

Volunteers

In recruitment and appointments processes, roles are open to people of all genders, ethnicities, faiths and backgrounds and we encourage a diverse range of applicants to apply, particularly those currently under-represented on the team.

It may, in limited circumstances, be appropriate to consider the gender or protected characteristics of a potential appointee. This is only the case where there is a genuine occupational requirement.

The ability of all appointees and volunteers to understand and implement safeguarding policies and procedures, is an essential requirement.

Within these constraints, and those imposed by the need to ensure:

• the safety and security of people
• the continued development of people, and
• equal opportunities for all

No person volunteering their services will receive less favourable treatment on the basis of, nor suffer disadvantage, harassment or discrimination by reason of:

• age
• class or socio-economic status
• ethnic or national origin, nationality (or statelessness) or race
• gender (including gender reassignment)
• marital or civil partnership status
• sexual orientation
• disability
• political belief
• pregnancy
• religion, belief or faith (including the absence of religion, belief or faith)
• sex